Opened in February 2023 in charming Los Olivos, The Inn at Mattei’s Tavern, Auberge Collection offers 67 luxury guest rooms, cottages, and suites that marry the simplicity of modern farmhouse design with the eclectic spirit of nearby ranch life. Set on historic grounds shaded by old-growth palm trees and surrounded by renowned vineyards, The Inn at Mattei’s Tavern originally served as a popular stagecoach stop in the late 1800s. Considered the social center of the Santa Ynez Valley through the 1930s, the property has remained a lively local landmark, revered and enjoyed for generations. Today, guests can savor farm-driven menus that celebrate the Central Coast’s land and sea, unwind at the new Lavender Barn, a luxury spa rooted in nature and renewal, and enjoy destination-inspired experiences that engage the senses.
For more information: auberge.com/matteis-tavern
Connect with The Inn at Mattei’s Tavern on Instagram and Facebook at @matteistavernauberge.
The Assistant Event Manager is responsible for managing all aspects of the event planning and execution process for assigned groups and events. The position operates heavily in the Delphi software system; it follows protocols for detailing events from the contract conversion to final billing and post-event follow up. Works closely with the Event Manager, Banquet Manager, Banquet Captains, Culinary teams, and corporate, wedding and third party event planners, to detail corporate programs, weddings and social events, through the creation of customized Group Resumes and Banquet Event Orders. Develops trusted relationships with each client to ensure program objectives are met/exceeded, high levels of service and attention to details are upheld, and opportunities for repeat business and referrals are secured.
This is not an exhaustive list of everything that needs to be done. Team members are expected to find new ways to look after the business, their guests, and their fellow team members.
Execute successful site visits and planning meetings.
Ensuring the achievement of resort revenue goals, including Food and Beverage minimums and Site Fees.
Effort to upsell Food and Beverage and Site Fees to planners and clients, offer pricing options that maximize revenue and profit for the resort and streamline labor and costs.
Responsible for managing all facets of smaller corporate, weddings and social events, as well as short-lead bookings.
Main point of contact for Rooms-only contracts, and BEOs for internal/partner events.
Developing timelines, BEOs, Floorplans, Resumes and Cost Estimates that streamline the client experience, as well as our internal operational needs.
Maintain accuracy of any third party diagram software. Ensure diagrams are standard in client proposals and provided to banquet operations with Banquet Event Orders (BEO's).
Attend the Arrivals meeting for the day before and day-of events, as well as daily Rally meetings when appropriate or necessary for an in-house group/client.
Coordination of contacting all authorized Vendors to execute arrangements for functions, including audio/visual needs.
Overseeing Vendor load-in and strike when Vendors are contracted by the hotel; and ensuring Planner oversight of Vendor load-in and strike when contracted by the Planner or Client directly.
Act as a liaison between the Client and Operations of the hotel, to ensure a successful event for the clients and their guests, and that all of the client’s needs are met and communicated accurately and efficiently to all departments of the hotel.
Assist in communicating costs to clients in advance with accurate cost estimates, and contacting clients for timely collection of deposits for catering events. Partner with Banquets and Accounting to develop accurate master bills and ensure bills are sent out soon after group departure.
Assist Banquet Managers and Captains with running events, and coverage of events for Senior Event Managers as needed.
Greet all clients as they arrive at the hotel to ensure that they have all required items.
Scheduling and managing Pre-Con meetings, as requested, with Clients and all Department heads prior to program arrival date.
Participate in weekly operations meetings to communicate the upcoming group’s needs.
Coordinates necessary arrangements with vendors relating to events.
Review Opera to make sure Posting Masters are set up according to the contract.
REQUIRED QUALIFICATIONS
Editing skills with impeccable attention to detail.
Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
Well-organized, detail oriented with excellent follow up.
Ability to multi-task and coordinate multiple projects at once.
Ability to remain flexible with work assignments.
Ability to work flexible hours, including nights and weekends, as needed.
Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera, Delphi and Social Tables is a plus.
PREFERRED QUALIFICATIONS
● Prior experience in or knowledge of the hospitality and or events industry is preferred
● Ability to make smart decisions that support property operations
● Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner
$68,000 - $73,000 based on experience
About Auberge Collection
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.
For more information: auberge.com
Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge
About Friedkin
Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.
Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.
The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.
For more information, please visit www.friedkin.com
Railway Jonata LLC is an Equal Opportunity Employer, M/F/D/V. Railway Jonata LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Railway Jonata LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.